Signup Procedures and Expenses

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Sign up and expense procedures are always something that families question. How do I sign up? When do I pay? These are the questions we would like to answer for you.

SIGN UP PROCEDURES

When putting together events, it is necessary to know how many people we will have attending (for food, lodging, transportation, etc.). Our sign ups are not a means to brag over how many of our teens show up. As a matter of fact, numbers in that way do not matter at all. Our commitment is to always work with the number of teens who come because that is who God has blessed us with. Therefore, there are a few guidelines that will help you in signing up:
PROCEDURES:

1. We ask that teens (and parents) sign up by the deadline of two weeks ahead of the event (this will not be the case in Mission Efforts, Wilderness Trek, etc.). The sign up will be up at least one month ahead of the event (in most cases).
2. If a teen approaches us after the deadline, we will then inform them that they have missed the deadlines and either they will not be able to attend or (in some cases) will be allowed to attend at a higher (already disclosed) fee.
3. Once a signature has been placed on a list and has not been erased before the deadline, that signature becomes a commitment and money will be expected to cover their cost whether they actually attend or not.

EXPENSE PROCEDURES

We always consider expenses when planning events. We realize funds are limited in families; therefore, we make every effort to make the cost of our youth events and trips as minimal as possible. Please also realize that the funds required from you will always be supplemented by the Youth Ministry Budget. All our events are “non-profit” events. We would like to also convey that MONEY SHOULD NEVER BE A DETERRENT FOR A TEEN’S SPIRITUAL GROWTH AND ATTENDANCE TO AN EVENT!!! We are blessed with built-in funds and contributors to help in this. Having said this, there are some procedures that we must follow when it comes to expenses:
PROCEDURES:

1. We ask that teens (and parents) pay the designated amount for a trip by the deadline of two weeks ahead of the event (this will not be the case in Mission Efforts, Wilderness Trek, etc.).
2. Beyond the deadline, fees are non-refundable (except in special case-by-case situation; this must be approved through the Youth Staff). This, unfortunately, includes illnesses. We cannot predict illnesses anymore than you can. Therefore, we must recoup funds that have already been paid in reservation and preparation for someone. Otherwise, it impacts our budget in a negative way (funds paid out for nothing).
3. The signup list is the only way for us to gauge who is participating. If your name is on the list after the deadline, you are expected to pay for the event.

We will make every effort to help teens and our families out in these matters and we are also understanding of many particular or unusual circumstances and we want to help you out in anyway. All we ask is that you contact us and work it out with us personally so that we can be involved in the decision process. Always let us know of anything we can do to enhance these procedures to help you out as a family.